Project Estimate Pro
Sign in

ProjectEstimatePro vs CapOut

Looking for a CapOut alternative? Compare features, pricing, and capabilities to see why contractors and adjusters are switching to ProjectEstimatePro.

Feature Comparison

FeatureProjectEstimateProCapOut
PDF to ESX Conversion
AI-Generated Floor Plan Sketches
Symbility PDF Support
Interactive Review & Editing
Line Item Lookup Tool
Multi-Story Sketch Support
Free Tier Available
Team & Organization Management
Xactimate 28 Compatible Output

Key Differences

AI-Generated Floor Plan Sketches

ProjectEstimatePro is the only tool that generates Xactimate-compatible floor plan sketches from your PDF estimate. CapOut converts line items but leaves you to draw sketches manually in Xactimate.

Symbility PDF Support

ProjectEstimatePro has a dedicated parser for Symbility PDF estimates, converting them to Xactimate ESX format. CapOut only supports Xactimate PDF formats.

Free Tier

ProjectEstimatePro lets you try the full conversion pipeline for free before committing to a paid plan. CapOut requires a subscription to get started.

What CapOut Does Well

CapOut is an established tool in the PDF-to-ESX space and offers solid line item extraction and formatting for Xactimate PDF estimates. Their team management features are mature, and they have a track record with larger organizations.

If your workflow only involves Xactimate PDFs and you do not need sketch generation or Symbility support, CapOut may work for your needs. However, if you want AI-powered sketches and broader format support, ProjectEstimatePro is the better choice.

Why Choose ProjectEstimatePro

  • AI-generated Xactimate sketches save hours of manual drawing
  • Symbility to Xactimate conversion — the only tool that supports it
  • Free tier lets you evaluate before committing
  • Built-in line item lookup tool for Xactimate codes

Frequently Asked Questions

What is CapOut and how does it compare to ProjectEstimatePro?
CapOut is a PDF-to-ESX conversion tool for insurance estimating. While both tools convert PDF estimates to Xactimate format, ProjectEstimatePro adds AI-generated floor plan sketches, Symbility PDF support, and a free tier — features CapOut does not offer.
Does ProjectEstimatePro generate sketches like CapOut?
ProjectEstimatePro goes further than CapOut by generating AI-powered Xactimate-compatible floor plan sketches from your estimate data. CapOut converts line items but does not generate sketches.
Can I switch from CapOut to ProjectEstimatePro?
Yes. There is no migration needed — simply upload your PDF estimates to ProjectEstimatePro and export ESX files. Your Xactimate workflow stays the same.
Is ProjectEstimatePro cheaper than CapOut?
ProjectEstimatePro offers a free tier so you can try the tool before committing. Our paid plans are competitively priced and include features like AI sketch generation that CapOut charges extra for or does not offer.

Try ProjectEstimatePro Free

See how it compares to CapOut — upload a PDF and get your first ESX file free.

Get Started Free