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PDF to ESX Converter

Turn a PDF insurance estimate into an editable Xactimate ESX file. Extract rooms, line items, quantities, and pricing, then check the results before you export.

Upload a PDF estimate View pricing

Base conversion is free for estimates with up to 65 line items. Larger files and optional add-ons may incur charges.

Watch the workflow

See how PDF to ESX conversion works

See the complete workflow from PDF upload and review to ESX export. Use a sample estimate first, then compare your imported file with the source PDF.

After exporting, review rooms, quantities, codes, totals, and any generated sketch against the original PDF before using the estimate.

How do you convert a PDF to ESX?

Upload the PDF, review the extracted estimate, and export an ESX file. The conversion reconstructs room and line-item data from the report. It does not recover the original project or prove that every extracted item is correct.

If the sender can provide the original ESX, use that as your starting point. If you only have a PDF, keep it beside the converted estimate during review.

How It Works

1

Upload Your PDF

Upload a Xactimate or Symbility PDF estimate. Clear source documents make review easier.

2

Review & Edit

Our AI extracts rooms, line items, and pricing. Review everything and make edits before exporting.

3

Export ESX File

Export the reviewed estimate as an ESX file, then check the imported result in Xactimate.

Key Features

AI-Powered Parsing

Extract rooms, quantities, and pricing into a structured estimate you can review.

Sketch Generation

Request an optional sketch and review it against the source floor plan before export.

Multi-Format Support

Use a Xactimate or Symbility PDF estimate and review its extracted details.

Full Review Control

Edit rooms, line items, quantities, and pricing before exporting. Nothing ships without your approval.

AI-Generated Floor Plan Sketches

Request an optional floor plan sketch from the information available in your estimate. Check dimensions, walls, openings, and room assignments against the source plan. Missing or unclear source details may require corrections before export.

What should you check before using the export?

PDF-to-ESX review checklist
CheckCompare with the PDF
RoomsNames, floor assignments, and which items belong to each room.
Line itemsDescription, action, quantity, unit, and selected code.
AmountsUnit prices, line amounts, and summary adjustments.
Optional sketchDimensions, walls, openings, and room boundaries.

For example, 120 SF at $2.50 is $300 before adjustments. If a quantity is read as 12, that becomes $30. This illustrative calculation shows why the quantity and unit deserve a separate check.

Read the PDF-to-ESX conversion guide →

Working from a different format? See the Symbility PDF workflow.

Practical next steps

Find the workflow for your estimate

For restoration contractorsPDF Estimates to Xactimate for Restoration Contractors For supplement writers and estimatorsConvert a Carrier PDF for Supplement Writing Before export and after importPDF-to-ESX Review Checklist for Xactimate Illustrative example and product demoSee a worked conversion review
PDF-to-ESX converterSymbility PDF conversionXactimate import guideWatch the demoPricing and export options

Frequently Asked Questions

Can I convert a PDF estimate into an ESX file?
Yes. ProjectEstimatePro extracts estimate data from a PDF, lets you review it, and generates an ESX file for Xactimate. If the sender has the original ESX, ask for that first. PDF conversion cannot recover details that are absent from the report.
Can I just rename a PDF file to .esx?
No. An ESX file needs structured estimate data. Changing the file extension does not convert the rooms or line items.
Is PDF-to-ESX conversion free?
Base conversion is free for estimates with up to 65 line items. Larger estimates and optional features may incur charges. Check the pricing page and the displayed cost for your selected options.
What PDF estimate formats can be converted to ESX?
Start with a Xactimate or Symbility PDF estimate. Extraction depends on the document layout and quality. Review the detected rooms, line items, quantities, and pricing before exporting.
What should I check after importing the ESX file?
Import the exported ESX into your Xactimate workflow, then check rooms, quantities, line-item codes, and totals against the source PDF. Review any generated sketch separately before using it in a claim.
How accurate is the PDF to ESX conversion?
Results depend on the source PDF. Every conversion includes a review step where you can verify and edit extracted data before exporting, so you always have full control over the final ESX file.
Do I need an Xactimate license to use the converter?
You do not need an Xactimate license to convert PDFs with ProjectEstimatePro. However, you will need Xactimate installed to open and work with the exported ESX file.
How long does a PDF to ESX conversion take?
Processing time depends on file size, document quality, and whether you request a sketch. Follow the progress indicator, then review the results before exporting.

Try the PDF to ESX Converter Free

Start with a PDF estimate, review the extracted details, and check pricing before exporting.

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